Main Duties and Functions
Head of Study Program
Duties:
Develop a work program as a work guideline based on the principles of efficiency, accountability, and transparency;
Lead and carry out managerial functions of the study program to control the implementation of academic activities as well as the administration of supporting activities;
Coordinate with the Head of Department in formulating quality policies and quality objectives;
Manage the implementation of education in the study program to achieve student competencies in accordance with the curriculum established by the faculty leadership, in collaboration with relevant parties (Collegium/Association).
Functions: Realization of:
Coordination of all stakeholders to implement and participate in curriculum development prepared by the Collegium/Association;
Coordination with the Head and Secretary of Department as well as the Head of Division in implementing academic quality assurance;
Coordination with the Head and Secretary of Department as well as the Head of Division in planning and accountability of student admissions;
Accountability and collaboration with the Head and Secretary of Department in preparing Study Program Accreditation;
Work programs for improving the quality of education;
Flagship programs that strengthen the existence of the study program based on the faculty development plan;
Preparation and coordination of student practicum/field placement activities;
Coordination in preparing the concept of the semester learning plan based on the applicable regulations;
Preparation of teaching assignments and lecturer teaching loads;
Preparation of instruments for monitoring lecture implementation and their application in accordance with applicable regulations to improve the quality of the Study Program;
Monitoring and achieving student competencies, determining academic success, and evaluating the duration of study;
Tracer studies on students, alumni, and graduate users;
Input regarding the performance of lecturers and administrative staff to the Head of Department;
Issuance and/or proposal of sanctions for students in accordance with applicable regulations;
Preparation of study program performance reports through the higher education database and/or accreditation forms;
Proposing human resource planning and development;
Managing correspondence related to students (study leave permits, extension of study, and student activities).
Education Coordinator
Duties:
1. Coordinate operational activities:
a. Secretariat;
b. Academic Administration;
c. Financial Administration; and
d. General Administration and Facilities.
2. Provide input to the Head of Study Program, either requested or unsolicited;
Coordinate the implementation of courses;
Collect and review laws and regulations in the academic field and assist the Head of Study Program in drafting educational regulations;
Ensure the smooth running of daily rotations and PPDS shifts;
Conduct monthly evaluations of scientific assessments and PPDS performance;
Conduct graduation sessions every semester;
Prepare and submit work reports to the Head of Study Program.
Function: To realize the implementation of operational, organizational, and public leadership in the Study Program.
Curriculum and Scientific Unit
Duties:
Plan, review, and develop curriculum at the Study Program level;
Conduct internal monitoring and evaluation of the curriculum, teaching-learning process, lecturers’ instructional skills, and academic infrastructure at the Study Program level;
Coordinate the design, implementation of learning, assessment, and course development with Division Heads;
Coordinate revisions or preparation of learning modules;
Ensure the implementation of module-based teaching-learning activities in each division;
Develop varied learning methods to achieve competencies;
Develop simulation-based learning designs in skill laboratories.
Functions: Realization of:
Curriculum development process aligned with the Collegium and accountable to the Dean, Head of Department, and Head of Study Program;
Teaching-learning process in each course of the Study Program.
Monitoring and Evaluation Unit
Duties:
Implement academic quality assurance and improvement at the Study Program level;
Implement and coordinate educational staff in administering supporting academic data;
Prepare for study program accreditation;
Develop monitoring and evaluation instruments for the teaching-learning process to improve education quality;
Conduct tracer studies of students, alumni, and graduate users;
Coordinate with financial administration in preparing and evaluating the budget plan (RAB);
Prepare periodic performance reports of the Study Program for submission to the Head of Department.
Function: To realize quality assurance activities, and to monitor and assess the implementation of educational activities in the Study Program.
Assessment Development Unit
Duties:
Develop assessment rubrics for all MPA and MPK activities;
Disseminate understanding of rubrics to lecturers and students, and ensure compliance by assessors;
Prepare student portfolios accessible to lecturers and students;
Benchmark, develop, and design assessment methods capable of fairly and transparently assessing all student activities;
Develop a promotion system that considers all student activity assessments;
Create a score supervision system involving Division Heads, validation by the Head of Study Program, publication, and verification of grades;
Develop a question bank with national MCQ-equivalent quality, applied in division pre- and post-tests;
Develop a reward system as an additional PPDS assessment component;
Conduct assessment workshops.
Function: To realize teaching-learning activities in terms of assessment in the Study Program.
Academic Advising Unit
Duties:
Design, implement, and coordinate monitoring and evaluation in the academic advising process;
Prepare a list of academic advisors (PA) and PPDS mentees;
Develop consultation procedure manuals for PPDS with academic advisors;
Evaluate the quantity and quality of PPDS consultations with academic advisors;
Prepare consultation frequency plans as requirements for PPDS promotion;
Encourage resolution of PPDS academic and non-academic issues at the academic advisor level and prevent more serious problems.
Function: To realize the academic advising process in the Study Program.
Final Project and Research Unit
Duties:
Distribute research themes to PPDS based on departmental research framework;
Develop research collaboration programs with external parties;
Organize final project registration activities;
Handle requests for student research permits;
Schedule proposal and final project seminars and encourage timely submissions by PPDS;
Evaluate timeliness of proposal and final project examinations;
Verify completeness of proposal and final project examination requirements;
Develop assessment rubrics for proposal and final project examinations, and conduct periodic evaluations;
Organize proposal and final project examinations;
Facilitate access between supervisors/examiners and PPDS;
Monitor and evaluate the supervision of final projects;
Facilitate the publication of research results by staff and PPDS in journals or scientific events.
Function: To realize the implementation of research, final project preparation, and publication in the Study Program.